On the Organize tab, choose Calendar Permissions. In the past year, the consulting firm I run (Convergent Computing, ) has implemented this methodical process to completely eliminate calendaring problems in dozens of organizations representing hundreds of thousands of calendars.Select the calendar you want to share. Go to Calendar.The Outlook for Mac database for email messages, contact information, and calendars is now saved in individual text files, making them simpler to control.Good thing, there is a FIX! I blogged about this issue over a year ago ( ) and have updated the blog post continuously with updates on fixes and workarounds. In the ribbon at the top of the menu, click New Calendar. Calendars can be created within an email account (for example, the Outlook account), but not within another calendar. Pick the destination where you want your new calendar to be.
Outlook Calendaring Full Support OfIt’s also not solely a technical solution, it actually requires the full support of PEOPLE, PROCESS, and TECHNOLOGY to solve the problem. You can’t just throw on a patch and the problem goes away. In the Calendar Properties box, choose Add User.The bad thing, it’s not a simple 1 time fix. See You cannot open a shared calendar in Outlook 2016 for Mac for instructions.As I noted, the root of the problem are bugs in Microsoft Exchange and Outlook, AND bugs in Apple iPhones and iPads, AND bugs in the Blackberry Enterprise Server (BES). If I switch back to old outlook, calendaring works again. I click ed the 'Swtich to new outlook' button and I can no longer see a list of calendars in the calendar view nor create events:- New event is greyed out. Outlook launch as the old outlook and Mail seems to work, I can create calendar events and send invitiations etc. Export your Outlook calendar in iCalendar format, using the free tool available. THREE issues that we have repeatedly found to “break” the success of the solution:1) As much as all current devices get updated, the minute some Exec or Admin goes out and buys a shiny new iPad or iPhone and configures it to sync their email, that new (unmanaged / un-updated) device corrupts calendars again. Unread, Export Mac Outlook OLM Files & Import.That’s where the People and Processes come in to play…The bug fixes only fix the problem from here forward on the server/devices that have been updated. Yes you can transfer the data from Mac Outlook OLM file to Windows Outlook PST file format even on. So technologically, everyone has access to the fixes to the problem, so why can’t you just apply the bug fixes and the problems go away?microsoft.public.outlook.calendaring. If you ask Microsoft, Apple, RIM, they do acknowledge these are known bugs, and the bugs are fixed when you apply the noted updates. In that post, I give the specific Microsoft, Apple, and RIM tech articles. It means your network won’t allow just anyone to sync from any system or ActiveSync from any phone with any iPad, iPhone, Blackberry, Microsoft Outlook for Windows, or Entourage for the Mac system/device. The ONLY fix that’ll guarantee an organization it has control over its systems/devices is to put in place a very methodical systems management / device management policy. And this hasn’t happened just once, it happens all the time, the occasional sync by a home device corrupts all the work IT has done to patch/update all “known” devicesThese are all PROCESS things. Soon afterward, the problem with calendars pop up again3) Or, in several cases, the Executive (or the Admin) has a system/device “at home” that no one in IT is aware of that they sync their calendars. It’s not good enough in this problem solution to just run around and patch the 2-3 (or 10-20) systems/devices you know of to solve the problem. We’ve talked about people, process, and technology for years, this is one of those instances where PEOPLE play a part in the solution. When you have 100% control of 100% of all systems/devices connecting to your network, then you can now be confident that you have Technology and Process covered in this solution.Now on to the PEOPLE part of this solution. The policy has to block access by default, check the version of iOS / Outlook / Windows / ActiveSync / Mac / etc, patch/update the system/device, and THEN allow the system/device to sync. There are several applications available to provide this type of policy-based device control including variations of Microsoft System Center Configuration Manager (SCCM), Casper, AirWatch, etc. Merge duplicate contacts in outlook 2011 for macHere’s where the bugs come in to play, as an example, with the Apple iOS bug that was fixed just this Spring (2011) with iOS 4.3, prior to that bug fix, a Decline by the iPad/iPhone user for a single meeting instance will actually Delete ALL re-occuring appointments for that meeting. This is very clear to most individuals, AND it applies to Outlook emails as well.If two people open the same calendar appointment at the same time, one person accepts, one person declines, which appointment is locked into the person’s calendar? Unlike a Word doc where it’s pretty clear the overwrite writes over the document, for calendar appointments, the Accept gets published back to to the sender, and the Decline deletes the meeting. If two people SAVE the same Word docs at the same time, the last person to write the Word doc “wins”, meaning that whatever the first person had written gets overwritten. If you try to access a file on a network share at the same time, the 2 nd person accessing the file gets a notice that the file is locked and in use by someone else, you can only access the Word/Excel file “read only”. Let me use an analogy… You are probably all aware that you can’t share the same Word document or Excel spreadsheet at the same time. We’ve seen it dozens of times and going to say you MUST manage the systems/devices before you tell everyone the problem has been fixed because the problem WILL arise again if you don’t have control over the technology and processes in IT as noted above.The people aspect is all about Confidence and active Participation.For the Participation piece, as I note in my 2010 blog post, users CANNOT accept/decline meeting appointments or modify meeting appointments from their mobile devices! This is the hardest thing in convincing an Executive or the Admin that is the delegate, and you MUST have a discussion with the Execs/Admins. You need to “clean-up” meetings. If your Executive’s recurring appointment was deleted because of an iPad/iPhone bug, having the Exec Admin forward a copy sitting in their calendar to the Exec doesn’t make the problem go away, in fact you just forwarded a corrupt meeting to the Exec. But for now, we need to deal with it… (and by the way, this problem exists in other email systems as well, anything that allows a mobile / disconnected device has the same root problem, so don’t think that dropping Exchange and going to something else will solve your problem…)Along the same line, you have to also realize that once a meeting appointment is corrupt, it remains corrupt, even after patching/updating. This will need to be addressed in future versions of Windows / Exchange / ActiveSync / Macs / iPads-iPhones / etc.
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